The Research Blog

SAMPLE WORKFLOW FOR ASSETS: These are only examples to illustrate the path or workflow a file follows. Video Assets: 1.       Video is recorded on the camera into an SD Card for example. 2.       The SD files are exported from the card on a computer internal Hard Drive. 3.       The files are relabeled according to the naming convention (See previous post). 4.       A copy of these files is then archived in the Film’s Raw Video folder. 5.       A copy of the files should remain in the computer’s hard Drive if these files are used for editing. 6.       After editing, video files are then exported according to the naming convention. 7.       Files are then stored in the film’s edited video folder for access and use. Photographic Assets: Same as for video. It is very important that t...

NAMING (CODING) CONVENTION: One of the main problems of not having a proper naming convention is that if a file gets misfiled it is pretty much lost or it might take a long time to find. For this reason the naming convention needs to fulfill two things: 1.      A person must be able to determine where the file belongs just by seeing the name of the file, so if the file is misplaced it will be easy to spot. Also if you were to remove the folder structure the file’s name would still follow the folder convention so it could be classified without the use of folders. 2.      It must make it easy to determine what the file is just by seeing the name of the file. This would also be beneficial for searches with the search box as it would bring back all related files. For this reason the naming convention will follow the folder structure and also determine what it is. We will be using an alpha numeric code that could be supported by ASCII so w...

How to create an Asset Management System for your files When you do not have a proper system for managing your files, you end up wasting a lot of time searching for files and often you end up losing files. A naming convention which will be described in a new post shall accompany the system as it is an integral part of it. In order to be as efficient as possible, it is best if a system is approved beforehand to be able to comply with immediately, thus saving time and money.   Objective: 1.      To organize and classify all media assets in an archive that is simple and efficient. 2.      To develop a system that allows the quick search and recovery of files. 3.      To establish criteria for everyone to follow to archive material that will avoid unnecessary storage costs as well as lost time in the search and recovery. To assist with the establishment of these criteria a document will be created explaining the...